Subject: Onboarding: Accounts Payable Module Activated
Congratulations!
Our onboarding team has activated your Accounts Payable portal.
Your account access was sent by email from noreply@strongroomsolutions.com. Please locate this email and click the link to set up your account access now.
This portal is a secure lockbox that will notify you of requests for payment of vendor invoices. Once logged in, you will be able to view the actual invoice, see how it will be coded to your chart of accounts (you can edit the expense code assignment) and approve or reject the invoice for payment.
Using the search functions, you can quickly locate, export or view all invoices over the term of our management.
In the future, you will receive email notifications each time an invoice is placed into the que for payment. These notifications will be from noreply@strongroomsolutions.com and have the subject line: You have X Invoices in Payables Lockbox.
If you should ever miss an email notification, the website is https://mhs.payableslockbox.com/InvoiceSummary.aspx
WORKFLOW PROCESS SELECTED: 3-STEP BOARD APPROVAL
Step 1: Invoice imaged and coded for payment by AP Clerk
Step 2a: Email sent to Board Approver 1 for Approval
Step 2b: Email sent to Board Approver 2 for Approval
Step 3: Payment Release
Here are some short training videos to help you better understand this system and how to use it.
UNDERSTANDING HOW TO APPROVE OR REJECT INVOICES VIDEO:
https://help.avidxchange.com/s/article/AvidStrongroom-Invoice-Detail-Approve-and-Reject
BOARD MEMBER TRAINING VIDEO:
https://help.avidxchange.com/s/article/AvidStrongroom-Board-Member-Training-Video
FUNCTIONALITY AND BENEFITS OF THE AP LOCKBOX VIDEO:
https://help.avidxchange.com/s/article/AvidStrongroom-Board-member-tutorial