OFFICIAL RECORDS INSPECTION POLICY AND ATTACHMENTContentsmyHomeSpot Managed CommunitiesOfficial Records Access, Inspection & Copying PolicySingle Policy (Condominiums + HOAs)1) Records Custodian and electronic access (portal-first)2) Submitting an official records request (written requests only)3) Statutory remedies disclosure (certified mail notice)4) Written confirmation of receipt (management requirement)5) Statutory deadlines (no extensions by policy)6) In-office inspections (all inspections at myHomeSpot office)7) No-show / late arrival = withdrawal of appointment; reschedule8) Inspection-only rule (no explanations; no Q&A)9) Supervision method: video monitoring10) Portable device copying (required)11) Copying and duplication (no copiers; third-party duplication only)12) Third-party duplication deposit (required)13) Statutory fee schedule (HOA) and “reasonable expense” (Condominium)14) Exempt records; redactions15) Condominium-only requirement: checklistAttachment 1 — Official Records Inspection Acknowledgment & Workspace RulesAttachment 2 — No-Show / Withdrawal Notice (Template)Attachment 3 — Third-Party Duplication Deposit Receipt (Template)Deposit ReceivedDelivery Preference (check one)Attachment 4 — Vendor Invoice True-Up Notice (Template)Payment / Refund MethodDelivery of CopiesAttachment 5 — Official Records Inspection Check-In Script (Front Desk/CAM)Attachment 5 — Web Form Confirmation LanguageLogin Required to Access This ContentPlease sign in to continue. This content is available only to logged-in users. Login Register Updated on January 6, 2026 Tagged: FORMSOFFICIAL RECORDSScript Was this article helpful? Yes No
